PlanIt EPOS · Trade Accounts

Record a payment on an account

What does this do?

Record account payment takes one payment from an account customer and allocates it across their oldest unpaid sales first, so the balance and every receipt update together.

How to use it

  1. From the ☰ menu choose Accounts and tap the account.
  2. Press ＋ Record account payment.
  3. Enter the Amount.
  4. Choose the Method: Cash, Card, Bank Transfer, Cheque or Finance.
  5. Add a Reference / cheque no. and any Notes.
  6. Press Record payment. The Account sales ledger shows what it paid off.
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Related guides

Customer hasn't paid: what to do

The Invoices screen shows every invoice with money still owing and how late it is. From there you can resend it, let the till chase it automatically, and record the payment the moment it arrives.

Invoices & Getting Paid

Take the balance on a sale with money owing

When the customer pays the rest, record it against the original receipt so the balance clears and the takings land on today's till.

Payments & Deposits

Print or export an account statement

An account statement lists everything the account still owes: each document, its date, gross, paid and balance. Print it to post or hand over, or export it as a spreadsheet file.

Trade Accounts

Open a trade account for a customer

A trade account lets a customer take goods now and settle later on your terms. Open one from the Accounts screen, or let the till create it the first time you put a sale on account.

Trade Accounts

Cash up at the end of the day

Cash Up tracks the drawer from the morning float to the evening count. It knows every cash payment and cash refund the till took, plus any cash you put in or took out, and tells you what should be in the drawer so the variance is obvious.

Reports & Cash Up

Delete a trade account

Delete account removes the account record for good. Only a Super Admin can do it, and only once the account owes nothing. Past sales stay in History and reports.

Trade Accounts
Questions this guide answers
  • A trade customer has paid, where do I record it?
  • How do I record a cheque against an account?
  • Which sales does an account payment pay off?

Last updated 2026-09-03 · Direct link for this feature